Employee Actions
Equity Request
- UE/GE Equity Request (Powerform)
- Equity Supplemental Questionnaire, please upload the following documents in your submission:
- current or updated job description (as appropriate).
Reclassification Request
- Reclassification Supplemental Questionnaire, please upload the following documents in your submission:
- New job description
- Current job description
- Unit Org chart
Stipends
An administrative stipend is a temporary pay action that an employee receives when they're temporarily assigned an increase responsibilities such as:
- Significant additional duties or short-term projects not currently a part of the employee’s regular position;
- Duties of a position in a higher grade or classification which would result in an upward reclassification if permanently assigned or,
- Out-of-Classification assignments as defined within collective bargaining agreements. Refer to Out-of-Classification Stipend Matrix.
For a stipend please complete the following form:
- UE/GE Stipend Request (Powerform)
- Please ensure you briefly describe reason and key details of the proposed stipend
Recruitments
UE Recruitments
- UE Recruitment Form (Internal & External OR Campus Only)
AND
- Job description (upload into one of the forms above)
Note: All Job descriptions must be on Career Tracks Template for non-represented positions or the Standard Template for represented positions
Recruitment Document Suite (RDS)
Once your Initial Review Date has passed. SHR will give the hiring manager access to the Recruitment Document Suite (RDS) using Google Drive. The Recruitment Document Suite contains a number of documents, including screening matrices and recruitment selection logs that will help the hiring committee throughout the recruitment process. Hiring Managers are required to fully complete the documents (screening matrices, selection logs, etc.) before a hiring manager is able to identify their selected candidate and move on to the Job Offer stage.
Job Offers
After conducting interviews and reference checks the Hiring Manager will extend an informal job offer to the selected candidate.
If/when the selected candidate accepts the informal offer, the Hiring Manager will ensure all the documents in the RDS are complete and submit a UE Job Offer Form. The UE Job Offer Form will automatically be sent to UE HR Office, who will notify Talent. Talent Aquisition will then review the RDS and ensure all documents are completed. Your job offer will submitted, only when Talent Aquisition has reviewed/approved all the documents in the RDS.
The Talent Aquisition team will contact the selected candidate directly with a conditional job offer and discuss next steps (e.g., background check). Purchase Number PO is currently required for background checks.
The final formal job offer will be sent from a Talent Aquisition member after all steps have been completed.
Please note that the final start date is dependent upon when all steps, including passing of background check, are completed.
Performance Appraisals